Cafe POS System

EFTPOS Integration
Mobile & Tablet Friendly
Real-Time Sales Reporting
Multi-Location Management

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A POS Designed for Cafés

From orders to staff and payments, our POS keeps your café running smoothly. Designed to be fast, reliable, and simple, it helps your team stay focused and efficient.

Table Management – Track tables in real time
Kitchen Display Integration – Orders head straight
Split Bills & Flexible Payments – Easily divide bills
Staff Performance Tracking – Monitor team activity

By keeping orders, staff, and payments in sync, our POS lets you spend less time managing and more time delighting customers at every table.

Boost Café Efficiency & Service Quality

In cafés, speed and consistency are key. Our POS helps you stay on top of stock, track recipe costs, and support your staff with tools that make service smoother at every step.

Low-Stock Alerts – Get notified when essentials low
Recipe Costing – Know the exact cost of serving
Order Reminders – Never miss a coffee or food order
Upselling Prompts – Remind staff add-ons

With the operations handled, you can focus on what matters most—serving great coffee, fresh food, and creating a welcoming space.

How POSApt Helps Your
Cafe Grow

Built-In Customer Loyalty for Repeat

Reward your regulars with points, discounts, or digital punch cards easily. Track redemptions automatically and encourage repeat visits, all without complicated setups or extra costs—turning every loyal customer into a long-term supporter.

Flexible Menu & Modifiers

Update your menu anytime, add seasonal items, and customise options like milk types, toppings, or portion sizes. Make changes quickly to match your café’s offerings and keep your menu fresh and appealing.

Accounting & Inventory Integration

Sync your POS with Xero, the most popular accounting app, to simplify bookkeeping and keep track of stock. Automate inventory updates and financial reporting, so you spend less time on admin and more on creating great customer experiences.

Hardware Flexibility

Your café is unique, and your POS should fit the way you work. Run POSApt on tablets, touchscreens, or all-in-one terminals, depending on your setup. Portable, reliable, and scalable, it grows with your business.

Data Security & Cloud Backup

Protect your café’s data with secure cloud storage and automatic backups. Every order, sale, and report is kept safe, with recovery options always at hand. You can serve customers with confidence knowing your business information is secure, accessible, and never at risk of being lost.

Delivery Management

Handle takeaway and delivery orders with ease, all from the same POS system. Assign orders to drivers, track their progress, and keep customers updated without juggling multiple apps. Everything flows smoothly, so your café can deliver meals quickly and accurately.

POSApt Online & QR Code Ordering

Make ordering simple and flexible for your customers. With online ordering and table QR codes, guests can view your live menu, order for pickup or delivery, or scan at the table to place and pay straight from their phone. It’s fast, contactless, and hassle-free.

Every order syncs instantly with your POS, so there’s no manual entry or mix-ups—just a seamless workflow for your team and a smoother dining experience for your customers.

Branded Website (Optional Upgrade)

Showcase your café with a personalised website designed to match your style. Want something more advanced? We offer extra customisation for a small monthly fee. No third-party commissions, no hidden costs—just your own online space that connects perfectly with your POS.

Learn POSApt Online Order →

24/7 Real Support

Cafés don’t stop, and neither do we. Our support team is available around the clock to help with any issues—big or small. No bots, no runaround—just friendly experts who understand your business and keep you moving without delays.

Frequently Asked
Questions

1. What is a Café POS System?

A café POS system is more than just a point of sale. It’s an all-in-one solution that manages orders, payments, staff, and daily café operations. From handling takeaway coffees and dine-in orders to tracking stock, managing shifts, and running loyalty programs, it keeps your café running smoothly and efficiently.

2. How Can I Use POSApt in My Café?

POSApt is designed with cafés in mind. Here’s how it works for you:

Quick Setup & Training – Our team installs the system and trains your staff for a smooth start.
Menu Management – Add seasonal specials, update prices, or change items instantly.
Order Processing – Take orders at the counter, tableside, or via QR code, and send them straight to the kitchen.
Flexible Payments – Accept card, cash, EFTPOS, and mobile wallets like Apple Pay and Google Pay.
Table & Tab Tracking – Manage café tables, keep open tabs, and split bills easily.
Reports & Insights – Review top-selling drinks, peak hours, and staff performance anytime.

3. What Does It Cost to Start with POSApt for Cafés?

You can get started with POSApt café software from just $0 per month on our free POS plan, paying only a low transaction fee per sale. If you prefer a fixed plan, subscriptions start from $29 per month with all features included. Hardware costs depend on your setup—whether you need a tablet, cash drawer, or receipt printer. For tailored pricing, see our café packages.

4. Can POSApt Manage Multiple Café Locations?

Yes. If you operate more than one café, POSApt makes it simple to manage them all from one system. You can track sales, monitor stock, and oversee staff across locations in real time. It’s an ideal solution for multi-site cafés, coffee chains, and franchise operators.

5. Does POSApt Work When the Internet is Down?

Absolutely. With offline mode, your café won’t stop running during internet dropouts. You can continue to take orders, process payments, and print receipts. As soon as your connection returns, everything syncs automatically, ensuring your data stays accurate and up to date.

6. What Features Should a Café POS Have?

A great café POS should simplify service and boost efficiency. Key features include:

Table Management – See floor plans, track tables, and manage open tabs.
Kitchen Display Integration – Send coffee and food orders straight to the kitchen.
Quick Payments – Support for contactless, split bills, and digital wallets.
Menu Modifiers – Handle custom requests like milk type, sugar levels, or extras.
Loyalty & Rewards – Keep customers coming back with simple rewards programs.
Stock Alerts – Get notified when coffee beans, milk, or bakery items are low.
Reports & Analytics – Track sales trends, busy times, and best-performing staff.

7. Can POSApt Connect with Other Café Tools?

Yes, POSApt integrates seamlessly with the tools cafés use every day. It connects with accounting software like Xero and MYOB, payment providers such as MX51 or Windcave, and supports online ordering and QR code menus. Everything is managed in one system—reducing complexity and saving you time.